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The film submission deadline was February 1.
Eligibility Policy and Procedures for New Films 15/70, New Films Digital, Films in Production 15/70, Films in Production Digital Clips, Projects in Development, and Trailers
1. The Film Expo is open to films from anywhere in the world. The Film Expo is conducted in English; however, films in other languages are welcome.
2. One form should be submitted for each project. Please note: All information must be completed. Incomplete forms will not be accepted. There must be a project name submitted with the submission form. A notation of “TBD” will not be accepted.
3. Only current GSCA members may submit and present material for presentation. GSCA requires that both distributors and producers are members of the association in order to show Films in Production 15/70, Films in Production Digital, and Projects in Development. At the time you submit this form, you must not have any delinquent accounts with the GSCA or any predecessor organization.
4. Priority will be granted to projects that not have been screened at a previous Association session. The specific schedule for the Film Expo will be determined, in part, by any previous screenings at a GSCA event, the project’s release date, the date the submission form was completed, and technical specifics of the material.
5. The exhibition format will be subject to venue availability.
6. All presenters and attendees for the screenings must be registered for the Film Expo.
7. Entrants automatically grant consent for their projects to be available for viewing by all delegates and to be featured in both pre-marketing materials and in the Film Expo program. If it is desired that the project not be included in pre-marketing materials, contact Kelly Germain at
kelly@giantscreencinema.com.
8. Entrants will automatically grant consent for their material to participate in any delegate evaluation process that may be included in the GSCA Film Expo. Any information collected will be made available to presenters privately for their own research purposes.
9. GSCA reserves the right to reject any submission. GSCA also reserves the right to disqualify any submission believed to be in breach of any of the Policy and Procedures as outlined here. In addition, the GSCA reserves the right to reject any submission delivered past the delivery deadline or arriving in a condition that is not ready for assembly into the combined presentation.
10. Please provide a synopsis (up to 150 words) of the project, which may be used on the website and in marketing materials. Ensure that the text provided is correct and in its final edited form or the text will be returned for correction. Synopsis must be received no later than
February 6 and e-mailed to
kelly@giantscreencinema.com. GSCA cannot guarantee that information provided past the deadline will be included in materials printed for the Film Expo.
11. Entrants are responsible for the safe transportation and insurance of entries to the venue. Shipping details will be provided separately.
12. The organizers will take every reasonable precaution in handling entries but cannot be responsible for non-receipt, damage, or loss. Additionally, participation in the Film Expo is deemed to relieve GSCA of all liability in respect of claims by third parties.
13. After the Film Expo, the submissions will be returned as soon as possible, but do not expect shipment earlier than two weeks after the completion of the Film Expo.
14. The official method of submission is to electronically submit the online form. By submitting the form electronically, all parties agree to abide by the Policy and Procedures outlined above as required to present the film.
PRESENTATION REQUIREMENTS, FEES, AND REHEARSALS
New Films
- Films must have been completed after March 2011.
- There is $1,500 fee to screen a new film.
- Ten minutes will be allotted to introduce the film. This time allotment will be strictly adhered to.
- No trailers or previews may be attached to the film.
- Should the New Film submitted not be available for presentation at the Film Expo, 50 percent of the original screening fee will be refunded to the submitting party.
- Rehearsals will be held on March 19, with specific rehearsal times to be determined.
- Prints should arrive assembled on shipping platters.
- Tammy Thurmon will be contacting all producers/distributors who have submitted films to notify them of the technical specifications and delivery details. Please contact her at tammy@giantscreencinema.com if you have questions in the meantime.
Films in Production 15/70
- Films in production are 15-perf/70mm clips of films that are in production.
- A film in production may be submitted for both the 15/70 and the digital sessions, but the footage must be different in each session. Please do not duplicate footage between the 15/70 and digital presentations.
- Film in production submissions must include at least 30 percent new footage every 24 months to be screened at a GSCA event. At the time of submission, it is the statement of the distributor on his/her honor that the 15-perf/70mm film clip being presented meets this minimum requirement.
- Screening fees for films in production are: 5 minutes = $250 and 10 minutes = $500. Presenter may decide how much of the segment will be devoted to showing a film clip and how much will be used for speaking. The online submission form will include a field to indicate how many minutes will be devoted to the film clip.
- Should the Films in Production project submitted not be available for presentation at the GSCA Film Expo, 50 percent of the original screening fee will be refunded to the submitting party.
- Films in production clips will also be screened at La Géode in Paris during Dome Day.
- Rehearsals will be held on March 19, with specific rehearsal times to be determined. It is strongly suggested that the opportunity be taken to preview the Films in Production prior to the screening for all delegates and to become familiar with the venue and the structure of the session.
- Tammy Thurmon will be contacting all producers/distributors who have submitted films to notify them of the technical specifications and delivery details. Please contact her at tammy@giantscreencinema.com if you have questions in the meantime.
Films in Production Digital Clip
- Digital films in production are digital clips of films that are in production.
- A film in production may be submitted for either the 15/70 or the digital session, but not both. Each title may be screened only once at the event.
- Digital film in production submissions must include at least 30 percent new footage every 24 months to be screened at a GSCA event. At the time of submission, it is the statement of the distributor on his/her honor that the film clip being presented meets this minimum requirement.
- The soundtrack must be delivered with the film if sound is required.
- Screening fees for films in production digital clips are: 5 minutes = $250; 10 minutes = $500. Presenter may decide how much of the segment will be devoted to showing a film clip and how much will be used for speaking. The online submission form will include a field to indicate how many minutes will be devoted to the film clip.
- Should the digital films in production project submitted not be available for presentation at the GSCA Film Expo, 50 percent of the original screening fee will be refunded to the submitting party.
- Rehearsals will be held on March 19, with specific rehearsal times to be determined. It is strongly suggested that the opportunity be taken to preview the digital films in production prior to the screening for all delegates and to become familiar with the venue and the structure of the session.
- Tammy Thurmon will be contacting all producers/distributors who have submitted films to notify them of the technical specifications and delivery details. Please contact her at tammy@giantscreencinema.com if you have questions in the meantime.
Projects in Development
- Presenters will be allotted a total of two minutes for the Projects in Development presentation and any commentary they wish to make. This time allotment will be strictly adhered to.
- There is a $100 fee for each film in development presented at the Conference.
- Should the Projects in Development project submitted not be available for presentation at the Film Expo, 50 percent of the original screening fee will be refunded to the submitting party.
- Projects in Development should be presented in PowerPoint or DVD media format.
- Rehearsals will be held on March 19, with specific rehearsal times to be determined. It is strongly suggested that the opportunity be taken to preview the digital films in production prior to the screening for all delegates and to become familiar with the venue and the structure of the session.
Trailers
- Trailers are 15-perf/70mm trailers and may be for new films or library films. Each distributor may submit up to two trailers.
- Distributors will receive 2 minutes speaking time.
- Screening fees for trailers is $250.
- The trailers will be combined with the Films In Production session and will also have the opportunity to be included in the GSCA Film Buyer’s Survey.
- Should the trailer submitted not be available for presentation at the Film Expo, 50 percent of the original screening fee will be refunded to the submitting party.
- The reel with films in production clips and trailers will also be screened at La Geode in Paris during Dome Day.
- Rehearsals will be held on March 19, with specific rehearsal times to be determined. It is strongly suggested that the opportunity be taken to preview the digital films in production prior to the screening for all delegates and to become familiar with the venue and the structure of the session.
- Tammy Thurmon will be contacting all producers/distributors who have submitted films to notify them of the technical specifications and delivery details. Please contact her at tammy@giantscreencinema.com if you have questions in the meantime.
FILM DELIVERY DETAILS
New Films 15/70
- Films due at Futuroscope on March 5.
- Films should be shipped to:
YANNIS MARCHET
PARC DU FUTUROSCOPE
ENTREE DE SERVICE
ROUTE NATIONALE 10
86130 JAUNAY CLAN
FRANCE
- Please clearly label the shipment as being a film for the GSCA Film Expo.
New Films Digital
- Films should be shipped to:
MATTIEU GALUS
PARC DU FUTUROSCOPE
ENTREE DE SERVICE
ROUTE NATIONALE 10
86130 JAUNAY CLAN
FRANCE
- Please clearly label the shipment as being a film for the GSCA Film Expo.
New Films 15/70: Dome Day
- Shipping a second print is recommended though not required for screenings at La Geode on Dome Day. Courier charges to transport prints from Poitiers to Paris are TBD and will be passed along to distributors requiring this service.
- If your film is showing at Dome Day but not in at Futuroscope, film must arrive at La Geode by March 7.
Films in Production 15/70 and Trailers
- Clips due to Gulliver on February 28.
- Clips should be delivered to:
Simone Appleby
Gulliver
31-33 rue Mme de Sanzillon
92110 Clichy
France
Tel : +33 1 55218370
- Please clearly label the shipment as being a film for the GSCA Film Expo.
- Tammy Thurmon will be contacting all producers/distributors who have submitted films to notify them of the technical specifications and delivery details. Please contact her at tammy@giantscreencinema.com if you have questions in the meantime.
Films in Production Digital
- Projects due March 5.
- Tammy Thurmon will be contacting all producers/distributors who have submitted films to notify them of the technical specifications and delivery details. Please contact her at tammy@giantscreencinema.com if you have questions in the meantime.
Projects in Development
- Projects due March 5.
- Delivery details to be determined.
- Deliver on a USB thumb drive.
- PowerPoint presentation can be delivered with the file extensions .ppt or .pptx. No PowerPoint Macro-Enabled Presentations (file extension .pptm).
- PowerPoint for PC only. No other presentation programs such as Google Docs Presentations, SlideRocket, Prezi, Impress, etc.
- The presentations for the entire session will be assembled on a single conference computer.
- Tammy Thurmon will be contacting all producers/distributors who have submitted films to notify them of the technical specifications and delivery details. Please contact her at tammy@giantscreencinema.com if you have questions in the meantime.
DEADLINES AND PENALTIES
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Film submission forms due
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February 1
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Film Synopsis due
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February 6
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Films in Production 15/70 and Trailers Delivery
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February 28
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Films in Production Digital
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March 5
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New Film 15/70 delivery to Futuroscope
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March 5
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New Film Digital due
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March 5
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Projects in Development Delivery
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March 5
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New Film delivery to La Géode for Dome Day
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March 7
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Daily penalties will be assessed for films not received by the deadline. Only the GSCA Executive Committee may waiver fees. The GSCA staff will not have the authority to waive fees or accept projects after the final deadline. The late films charge per day on an ascending and cumulative scale is: 1st day $250; $250 2nd day; $450 3rd day; $450 4th day; $650 5th day; plus $250 more daily until the final closing date. The closing date is the date at which we will not accept a film or film project. Closing dates are as follows: March 5 for Films in Production 15/70. March 12 for New Films 15/70, New Films Digital, Films in Production Digital, and Projects in Development.