The following priority will be given to content submitted for GSCA events to determine which projects will be included on the event schedule and where on the schedule they will be placed. Screenings of a new film on the flat screen and on the dome screen will be considered separately. You must be a member to show projects at a GSCA event.
Film Project Priority
- First screening of a completed film that has been presented previously as a film in production at a GSCA Event.
- Second screening of a completed film.
- Films in Production
- First screening of a completed film that has not been presented previously as a film in production or a project in development at a GSCA Event.
- Projects in Development
- Rough/fine cut screening of a completed film that has been presented previously as a film in production or project in development at a GSCA Event.
- Trailers for completed films.
- Third screening of a completed film that has been presented previously as a film in production or project in development at a GSCA Event. The third screening of a completed film must be a different version than the first two screenings, i.e. re-edited, 2D to 3D conversion, re-release, etc.
Should a situation arise that requires special attention, the GSCA Executive Director and the Board Chair have the discretion to make decisions that are best for the association, its members, and event delegates.
The eligibility policy and procedures for Film Submissions should be considered for technical and other requirements for each event.
Placement of Film Projects on the Schedule
Once submitted film projects have been prioritized, distributors will be contacted by the GSCA Executive Director to place their film on the schedule. New films within the same level of priority will be placed based on the level-of-interest rating from previous GSCA film in production film buyer survey results.
Project Definitions
The following definitions apply to the various types of film projects that may be presented at a GSCA event.
New Film
- A new film is in release and in its complete, final version.
- A new film may be shown at two GSCA events on the flat screen and two GSCA events on the dome screen.
- A new film submitted to show at a GSCA event may not be submitted for Films in Production at the same event.
- The trailer for a new film may be shown during the new film screening as well as be submitted for the Trailers session.
- Five minutes will be allotted to introduce the film.
- Rehearsals will be held immediately prior to the event with specific rehearsal times to be determined. Rehearsals will be scheduled only for those projects requesting it. Failure to attend a scheduled rehearsal will result in a $500 penalty.
- Should the new film not be available for presentation at the GSCA event, 50% of the original screening fee will be refunded.
Film in Production
- Films in production are films that are not yet complete but that have footage that will be used in the final film. A clip from a film that has not yet been released is considered a film in production, regardless of whether the clip is rough footage, a completed segment from the film, or a trailer.
- A film submitted as a film in production may not also be screened as a new film at the same GSCA event.
- A film in production project may be shown as a film in production at a GSCA event a maximum of five times throughout the course of the film’s production.
- Films in production projects are presented on the giant screen per the specifications of the host theater’s projection system.
- A film in production clip may include up to five minutes of footage.
- Presenters are allotted two minutes to introduce the project.
- Rehearsals will be held immediately prior to the event with specific rehearsal times to be determined. Rehearsals will be scheduled only for those projects requesting it. Failure to attend a scheduled rehearsal will result in a $500 penalty.
- Should the film in production not be available for presentation at the GSCA event, 50% of the original screening fee will be refunded.
Project in Development
- Projects in development are projects for which principal photography has not yet begun and full funding may not yet be sourced.
- Projects in development are presented in PowerPoint or DVD format.
- Presenters will be allotted a total of two minutes for the entirety of the presentation.
- Should the project in development not be available for presentation at the GSCA event, 50% of the original screening fee will be refunded.
- Rehearsals will be held immediately prior to the event with specific rehearsal times to be determined. Rehearsals will be scheduled only for those projects requesting it. It is strongly recommended that the opportunity be taken to attend rehearsal to preview the submitted project and to become familiar with the venue and structure of the session. The purpose of the rehearsal is for the staff to ensure the equipment is interfacing smoothly for the many presentations. Individuals' comments will not be rehearsed, rather all the media for the presentations will be run through quickly. Failure to attend a scheduled rehearsal will result in a $500 penalty.
Rough Cut/Fine Cut
- A rough cut/fine cut is defined as being in the anticipated full length of the final film and containing 90% or more of the actual footage to be used in the final version.
- Five minutes will be allotted to introduce the film.
- Rehearsals will be held immediately prior to the event with specific rehearsal times to be determined. Rehearsals will be scheduled only for those projects requesting it. Failure to attend a scheduled rehearsal will result in a $500 penalty.
- Should the new film not be available for presentation at the GSCA event, 50% of the original screening fee will be refunded.
Trailer
- A trailer may be submitted for a completed film that is in release, or is premiering at the GSCA event.
- Trailers may be for new or library films. Each distributor may submit up to two trailers for the trailer session.
- A clip or trailer from a film that has not yet been released is considered a film in production.
- Presenters will have two minutes of speaking time to introduce at the trailer session.
- Rehearsals will be held immediately prior to the event with specific rehearsal times to be determined. Rehearsals will be scheduled only for those projects requesting it. Failure to attend a scheduled rehearsal will result in a $500 penalty.
- Should the trailer not be available for presentation at the GSCA event, 50% of the original screening fee will be refunded.
Re-edited Film
- A re-edited film is defined as a film that has undergone significant editing to its content so as to update its meaning. A release with newly re-mastered sound or with minor changes to its content such as the general public would not perceive a change would not be considered a re-edited film.
- Five minutes will be allotted to introduce the re-edited film.
- Rehearsals will be held immediately prior to the event with specific rehearsal times to be determined. Rehearsals will be scheduled only for those projects requesting it. Failure to attend a scheduled rehearsal will result in a $500 penalty.
- Should the re-edited film not be available for presentation at the GSCA event, 50% of the original screening fee will be refunded.
Re-released Film
- A re-released film is a film that is being released as virtually the same version as the previous version.
- Five minutes will be allotted to introduce the re-edited film.
- Rehearsals will be held immediately prior to the event with specific rehearsal times to be determined. Rehearsals will be scheduled only for those projects requesting it. Failure to attend a scheduled rehearsal will result in a $500 penalty.
- Should the re-released film not be available for presentation at the GSCA event, 50% of the original screening fee will be refunded.
Policy updated by the GSCA Board of Directors on March 3, 2017. Questions and comments should be directed to Tammy Seldon at tammy@giantscreencinema.com.